Sacred Heart School – Shawnee KS
913.422.5520
sacredheartschool@shoj.org
HomeAdmissions 2020-21

Admissions 2020-21

Overview

 

Our pre-enrollment for the 2020-21 school year will be conducted on-line. Pre-enrollment for current school families begins on January 24, 2020 and ends on February 3, 2020. Due to class sizes, if pre-enrollment is not completed by February 3, 2020, your child(ren) may not have a spot guaranteed.

After you complete the online enrollment process on the School Portal (Steps 1-6 below), you will be directed to FACTS tuition website where you will pay your registration and technology fees and sign up for your tuition payment plan.  You will need your Unique Code from FACTS. (It should have been emailed to the email address you have associated with your FACTS account on Jan 24, 2020.)  Remember: you can pay either by e-check (no cost to you) or by credit card (additional fees will apply). Your registration will not be complete without accessing the FACTS website to 1) Set up a tuition payment plan for the 20-21 school year AND 2) Pay registration and technology fees for 20-21.  Health, After School Care, and Photo Release forms are due in August during registration, but will be accepted anytime between now and then.

Open enrollment for new school families will begin February 4, 2020. All new families must enroll using a paper enrollment form which can be obtained by calling the school office at 913.422.5520.

Applicants will comply with Kansas Law, which states that a child must be five years of age on or before August 31 to enter kindergarten, six years of age on or before August 31 to enter grade one. All kindergartners must be evaluated before the first day of school and meet reasonable academic requirements. The student and the parents must be willing and able to abide by all policies and regulations as stated in the current Student / Parent Handbook. New students will be placed on a six-week academic and behavioral probation. At the end of the six-week time frame, a conference with the parents, teacher, principal and if deemed necessary, the student will be held to determine future status.

All children must present a state issued birth certificate and a baptismal certificate upon entering Sacred Heart Catholic School for the first time. A record of immunizations on the official Kansas Certification of Immunization form must be presented by all students upon entering any Kansas School for the first time. The students are also required to have a physical examination. All students are required by the State to be vaccinated against measles, mumps, rubella, polio, diphtheria, tetanus, and pertussis (DPT), hepatitis B and varicella (chickenpox).

Admittance Prioritization for the coming School Year:

  1. Currently enrolled students and their siblings who are in good standing, which includes:

-Being in compliance with all school policies and procedures.

-Being current on all financial obligations to the school (tuition, fees, mandatory fundraisers, etc.)

  1. Students of active Sacred Heart Parish members who are living a stewardship way of life by:

–Family attendance and participation at Mass.

-A time and talent commitment to at least one parish ministry.

-Sacrificial giving of their treasure to support the parish’s general operating budget.

  1. Students of non-active registered Sacred Heart
  2. Students whose parents are active members of other
  3. Students of non-active registered parishioners of other
  4. Students of non-Catholics.

Contact Information:

E-mail kathy.rhodes@shoj.org or call the school office at 913-422-5520 to request additional information, to set up a visit, or to arrange for your student to spend a day at Sacred Heart School.

Tuition

At Sacred Heart we believe that quality education is invaluable to our students.

Tuition and Fees Information: 2020-21:

  • Registration fees: $175 per student
  • Technology fees: $100 per student; $200 maximum for family
  • Tuition:
    • 1 student: $3,850.00
    • 2 students: $6,560.00
    • 3 or more students: $8,430.00
    • Out of Parish: $6,425.00 per student

On-line Enrollment Instructions

*NOTE – These enrollment instructions are for currently enrolled school families. If you are a new family to Sacred Heart School, please contact the School Office at 913.422.5520 or cindy.weimer@shoj.org to request an enrollment packet.

Prior to beginning, please make sure that you know your User ID and password for the School Portal. If you do not know that information please contact Ben Chapman at ben.chapman@shoj.org and he can email that to you. These website instructions below are the exact same instructions as you received in your Instructions Packet.

Please note: on-line registration will take about 20–25 minutes. Please allot enough time to complete the registration process in one sitting if at all possible.

  1. This process begins by logging in to the School Portal. Please enter your User ID and password to enter. (NOTE: If you User ID is disabled, this means that you may have an outstanding financial obligation to Sacred Heart School. Please contact Cindy Weimer in the school office to discuss.)
  2. Once there, you will see a link at the top of the page for “Complete Family and Student Registration Information for Next Year”
  3. The next screen will be “Next Year Enrollment”.
  4. You will see your family’s information auto-completed. Please verify the accuracy of the information and update any information that needs to be changed. Click through the screens until complete. If you have an incoming Kindergartner then go to the next step. All others go to Step 7.
  5. FOR CURRENT FAMILIES ENROLLING A NEW STUDENT FOR NEXT YEAR: Please click on the link “Add a new Student to Family” Enter the information for this student. Please note the following will need to be submitted to the School Office: Birth Certificate, Baptismal Certificate and Immunization Record. You will get a follow up email notification for that.
  6. Once completed, click “Complete Registration” NOTE!  Your child(ren) will not be enrolled for the 2020-21 school year until your registration fees have been paid AND tuition payment plan has been set up in FACTS (Step 7).
  7. To pay your registration and technology fees AND to enroll in your tuition plan, remain logged in the School Portal.  Find the “FACTS/Online Tuition Payments” link on the left side of the page.  You will need your unique Online Registration Code that was emailed to the email address you have associated with your FACTS account on Jan 24, 2020.  If you already logged out of your School Portal account, go to https://sacredheart.eduk12.net/login.asp

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Once you have completed payment, your enrollment is complete! The school office will be notified.

AFTER SCHOOL CARE INFORMATION: You can request an After School Care Packet from the School Office or access it through the School Portal. All fees remain the same for 2020-21.  See the form below.

Financial Aid

 

It is the policy of Sacred Heart of Jesus Parish that no active parish family will be denied a Catholic education based solely on their ability to pay. By the same token, we believe strongly that everyone should make some sacrifice.

While enrolling in your FACTS payment plan you will have the opportunity to apply for Financial Aid at the same site. Please follow the directions on that site (LINK HERE) All documentation needs to be submitted by April 1, 2020 in order to make a timely decision.

 

Student Health Forms


These are the required health forms to be completed by parent/guardian and returned to the school before the first day of school.  They may be turned in to the school office anytime before the start of the 2020-2021 school year.  All families need to complete the first 2 forms EVERY school year.  Families with students NEW to SHOJ need to complete the KDHE-Child Medical Record – Health Assessment in addition to the other Student Health Forms.  If a child has a Food Allergy, Asthma, or Seizures, the appropriate Action Plan must be completed.

For All Students

#1 – Emergency Information and Medical Treatment Consent 2020-21 (1 completed form per family)

#2 – Student Health Assessment 2020-2021 (1 completed for per child)

 

For Students NEW to SHOJ (All new students and Kindergarteners)

#3 – KDHE-Child Medical Record- Health Assessment (includes immunization record)

 

For Transfer Students Only

Transcript Request Form

 

Must be Completed for any child to which the condition applies

Asthma Action Plan

Seizure Action Plan

Food Allergy Anaphylaxis Emergency Care Plan

 

After Care Agreement

After-School-Care-Agreement-20-21